Turn the opportunity into a defined file
The decisions behind the proposal.
Begin with the file type rather than a broad request for a complete tariff. FIT planning needs individual preferences; a group file needs participant assumptions and deadlines; MICE needs an event programme. Mao Tours lists an India office in Ghitorni, New Delhi, but the proposal must still identify destination responsibilities. Ask who approves substitutions, handles changes and communicates with the travellers. No owned fleet, response-time SLA or zero-middleman claim is assumed. The trade pages below are commercial briefing tools, not public net-rate inventory.
Illustrative brief to adapt
A representative file before a broad tariff request
An agency can start with one real seven-day client opportunity, providing rooming, dates and service standard. The resulting proposal reveals how the destination partner handles scope and revisions more effectively than a general request for every rate. Use that file to agree the workflow before discussing repeat business.
Different choices. Different implications.
Compare the service specification
| Choice | What changes | Quote / planning context |
|---|---|---|
| FIT file | Private traveller requirements | Rooming, pace and service basis |
| Group file | A defined passenger movement | Minimum numbers and release conditions |
| MICE file | Business programme and delegate logistics | Venue and production scope |
A file-control structure
Trade operating file · 7-day sample brief
Adapt these stages to the actual agency file and supplier agreement. They do not confirm inventory, commercial terms or an operating commitment.
- Stage 1
Agency brief
Identify the file type, dates, passenger assumptions and requested service standard.
- Stage 2
Route and suppliers
Define nights, movements and preferred versus acceptable alternatives.
- Stage 3
Commercial review
Check validity, inclusions, currency and payment conditions in the written proposal.
- Stage 4
Pre-operation
Reconcile passenger details, rooming, dietary requests and actual flight sectors.
- Stage 5
Delivery and changes
Use named contacts and the agreed approval process for amendments.
Keep the whole journey visible
Commercial and movement context
Arrival and return planning
Assign ticketing and flight-change responsibilities separately from ground handling. Arrival schedules must be reconciled with the final passenger file.
- Requested arrival
- Gateway agreed in the agency file
- Requested departure
- Gateway agreed in the final operating version
Quote-specific trade terms
Trade terms are quote-specific and confidential. Record passenger count, rooming, currency, validity and supplier release conditions before resale.
No public net-rate table or allocation is implied. Discuss the actual currency, units and validity directly.
Specific to this package decision
Four questions worth resolving.
What should an agency send before asking for rates?
Provide dates, route, passenger count, rooming and the desired service standard. Identify the company contact and who can approve changes.
Does this page confirm direct hotel contracts?
No blanket contracting claim is made. Ask for the actual supplier scope and terms relevant to the file being proposed.
Are response-time commitments guaranteed?
Only an expressly agreed service commitment can be relied on. The page does not promise a universal turnaround time or automatic voucher delivery.
How are confidential rates handled?
Request them through the direct trade conversation. Public pages describe scope and decisions; they do not display net tariffs or client margin assumptions.
For the broader background, read our vietnam dmc for indian travel agents planning reference.
Confidential commercial discussion
Prepare a trade proposal request.
Include the company contact, operating file, rooming and approval requirements. Net terms are discussed directly; no confidential tariff is displayed on the public page.
b2b@maotours.comIndia office: Ghitorni, New Delhi, Delhi 110030. Your enquiry is sent only when you send the draft from your email app. No booking or payment is made here.