A useful starting point
Make the right choices from the start.
An Indian agency needs more than a destination brochure from a Vietnam DMC. It needs a workable operating brief: confirmed passenger numbers, dates, hotel basis, transport requirements and the division of responsibilities. Mao Tours' India office is in Ghitorni, New Delhi; destination planning should still identify the actual ground-service contacts and arrangements for the approved itinerary.
Compare your options
Use these distinctions to shape the enquiry. They describe planning alternatives, rather than confirmed inventory or priced offers.
| Planning choice | What to consider | Why it matters |
|---|---|---|
| FIT | Individual or small private files | Rooming and tailored service scope |
| Group | A coordinated passenger movement | Transport capacity and shared timing |
| MICE | Corporate or event-led travel | Venue, production and meeting requirements |
Details that make the difference
Begin with one representative file rather than a broad request for every tariff. State whether the business is FIT, a private group, an incentive or a recurring series. Ask how revisions, payment milestones and operational escalations will be documented. Keep the agency's client-facing selling price separate from confidential supplier terms.
Trade pricing, allotments, departure status and any special operating commitments need a written agreement. Confirm the currency, validity, rooming and participant assumptions, release dates and cancellation conditions. Public planning content is not a live supplier tariff, account approval or booking confirmation.
A better brief, a more useful proposal.
- Define the agency and destination-team responsibilities
- Submit one complete operating brief
- Agree quote validity and escalation contacts
- 01
Submit a defined file
Give the company contact, travel dates, route, passenger count and requested service standard.
- 02
Agree the operating scope
Separate ground operations, ticketing, specialist services and client communication responsibilities.
- 03
Approve the commercial version
Keep one current proposal and confirm material changes before resale or participant commitments.
Questions, clearly answered.
Does the India office replace destination operations?
The India office provides a local point of contact, while the approved proposal should define destination arrangements and operational contacts. Ask for the responsibilities relevant to your file.
What needs to be confirmed before booking?
Trade pricing, allotments, departure status and any special operating commitments need a written agreement. Confirm the currency, validity, rooming and participant assumptions, release dates and cancellation conditions. Public planning content is not a live supplier tariff, account approval or booking confirmation.
From research to a real plan
Let’s shape the details around your brief.
Share your company contact, travel dates, passenger numbers, rooming and service scope. The team will use the brief to discuss a tailored trade proposal.
Open an email enquiryOpens your email app with this topic included. Review and send there, or use the India enquiry form. No booking or payment is made on this page.