Turn the opportunity into a defined file
The decisions behind the proposal.
A Delhi agency may operate a Mumbai departure, while a Mumbai agency may coordinate several arrival waves. State both the company contact and the actual passenger pattern. Mao Tours lists its India office in Ghitorni, New Delhi; this page does not establish a Mumbai desk. Discuss working arrangements, payment currency and any meeting request directly rather than inferring same-day availability or a universal local-account-manager model. Use one authorised contact when several agency branches contribute to a file, and keep confidential terms within that approval chain.
Illustrative brief to adapt
Agency branches and passenger origins kept separate
A Mumbai branch can coordinate clients departing Delhi and another city. Give one authorised contact the consolidated file while recording each actual flight movement. This lets commercial communication remain local to the agency without implying that an office or sales desk exists in every passenger-origin city.
Different choices. Different implications.
Compare the service specification
| Choice | What changes | Quote / planning context |
|---|---|---|
| Agency location | The commercial contact point | May differ from traveller departure city |
| Passenger origins | Actual airport and flight patterns | Drive the transfer plan |
| Approval chain | One authorised file coordinator | Keeps branch changes consistent |
A file-control structure
Trade operating file · 7-day sample brief
Adapt these stages to the actual agency file and supplier agreement. They do not confirm inventory, commercial terms or an operating commitment.
- Stage 1
Agency brief
Identify the file type, dates, passenger assumptions and requested service standard.
- Stage 2
Route and suppliers
Define nights, movements and preferred versus acceptable alternatives.
- Stage 3
Commercial review
Check validity, inclusions, currency and payment conditions in the written proposal.
- Stage 4
Pre-operation
Reconcile passenger details, rooming, dietary requests and actual flight sectors.
- Stage 5
Delivery and changes
Use named contacts and the agreed approval process for amendments.
Keep the whole journey visible
Commercial and movement context
Arrival and return planning
Assign ticketing and flight-change responsibilities separately from ground handling. Arrival schedules must be reconciled with the final passenger file.
- Requested arrival
- Gateway agreed in the agency file
- Requested departure
- Gateway agreed in the final operating version
Quote-specific trade terms
Trade terms are quote-specific and confidential. Record passenger count, rooming, currency, validity and supplier release conditions before resale.
No public net-rate table or allocation is implied. Discuss the actual currency, units and validity directly.
Specific to this package decision
Four questions worth resolving.
Is there a Mumbai office represented here?
No. The listed India office is in Ghitorni, New Delhi, Delhi 110030. Mumbai-based agencies can contact the same B2B team.
Can a Delhi agency request a Mumbai-origin group?
Yes. Provide the passenger origins separately from the agency address and include the actual flight patterns in the operating brief.
Are INR payments automatically available?
Payment currency and method must be confirmed in the commercial proposal. Do not infer remittance options from the location of the agency.
Can several branches approve changes independently?
Agree a controlled approval process. Conflicting rooming or service updates can affect availability, cost and operational clarity.
For the broader background, read our vietnam b2b supplier enquiries: delhi & mumbai planning reference.
Confidential commercial discussion
Prepare a trade proposal request.
Include the company contact, operating file, rooming and approval requirements. Net terms are discussed directly; no confidential tariff is displayed on the public page.
b2b@maotours.comIndia office: Ghitorni, New Delhi, Delhi 110030. Your enquiry is sent only when you send the draft from your email app. No booking or payment is made here.