Turn the opportunity into a defined file
The decisions behind the proposal.
Separate room-night, cabin-sharing, vehicle-day and per-person services. Ask which mandatory charges are included and how payment currency is handled. A lower component amount can become a higher file total if waiting, transfers or admissions are outside its scope. Keep the comparison on matching dates and service assumptions, then record validity and amendment terms. The page does not claim zero markup layers or publish a universal net tariff. Confidential commercial details belong in the specific supplier proposal and agency agreement.
Illustrative brief to adapt
A component quote with visible service units
A vehicle-day amount, a per-person admission and a room-night amount should occupy different rows. Use the actual passenger and night counts before adding them. Then check mandatory charges and payment currency. This prevents a low-looking component from creating a misleading file total when its unit is misunderstood.
Different choices. Different implications.
Compare the service specification
| Choice | What changes | Quote / planning context |
|---|---|---|
| Room or cabin unit | Defined occupancy and category | Confirm meal and tax treatment |
| Vehicle or guide unit | Defined route and service period | Check waiting and additional movements |
| Participant unit | Admissions or other individual services | Use the actual passenger count |
A file-control structure
Trade operating file · 7-day sample brief
Adapt these stages to the actual agency file and supplier agreement. They do not confirm inventory, commercial terms or an operating commitment.
- Stage 1
Agency brief
Identify the file type, dates, passenger assumptions and requested service standard.
- Stage 2
Route and suppliers
Define nights, movements and preferred versus acceptable alternatives.
- Stage 3
Commercial review
Check validity, inclusions, currency and payment conditions in the written proposal.
- Stage 4
Pre-operation
Reconcile passenger details, rooming, dietary requests and actual flight sectors.
- Stage 5
Delivery and changes
Use named contacts and the agreed approval process for amendments.
Keep the whole journey visible
Commercial and movement context
Arrival and return planning
Assign ticketing and flight-change responsibilities separately from ground handling. Arrival schedules must be reconciled with the final passenger file.
- Requested arrival
- Gateway agreed in the agency file
- Requested departure
- Gateway agreed in the final operating version
Quote-specific trade terms
Trade terms are quote-specific and confidential. Record passenger count, rooming, currency, validity and supplier release conditions before resale.
No public net-rate table or allocation is implied. Discuss the actual currency, units and validity directly.
Specific to this package decision
Four questions worth resolving.
Does net mean there are no further charges?
Not automatically. Ask what the term covers, including taxes, fees and service scope, and review the final payable amount.
Can I add component rates from different dates?
Only after reconfirming availability and validity. A mixed-date cost sheet may not describe a bookable itinerary.
How do I keep agency margins private?
Separate supplier correspondence and internal calculations from the approved client-facing itinerary. Do not publish confidential net terms on traveller pages.
Is an INR conversion a fixed selling price?
Only agreed payment and conversion conditions establish that. Record the exchange basis and responsibility for changes before confirming a retail total.
For the broader background, read our vietnam b2b net rates: commercial checklist planning reference.
Confidential commercial discussion
Prepare a trade proposal request.
Include the company contact, operating file, rooming and approval requirements. Net terms are discussed directly; no confidential tariff is displayed on the public page.
b2b@maotours.comIndia office: Ghitorni, New Delhi, Delhi 110030. Your enquiry is sent only when you send the draft from your email app. No booking or payment is made here.