Turn the opportunity into a defined file
The decisions behind the proposal.
A hotel-category label does not establish a named property, location or room configuration. A group-size band does not establish which services are priced per person, room or vehicle. Request the precise basis for each alternative and record what changes when the participant count falls. International and domestic airfare should be separately marked rather than inferred from land package. This page contains no contracted allotment or instant-login rate table. The public matrix defines the enquiry; confidential dated proposals provide the commercial amounts.
Illustrative brief to adapt
A rate matrix with one changing variable
When comparing hotel standards, hold the dates, passenger count and transport basis constant. When comparing group sizes, keep the hotel and route constant instead. Changing several assumptions at once makes the apparent rate difference hard to interpret and can produce an offer that cannot be operated as sold.
Different choices. Different implications.
Compare the service specification
| Choice | What changes | Quote / planning context |
|---|---|---|
| Hotel standard | Requested category and location | Ask for actual property and room basis |
| Party size | The real adult/child and rooming file | Check shared and per-person components |
| Validity | Dates, release and payment conditions | Reconfirm after material changes |
A file-control structure
Trade operating file · 7-day sample brief
Adapt these stages to the actual agency file and supplier agreement. They do not confirm inventory, commercial terms or an operating commitment.
- Stage 1
Agency brief
Identify the file type, dates, passenger assumptions and requested service standard.
- Stage 2
Route and suppliers
Define nights, movements and preferred versus acceptable alternatives.
- Stage 3
Commercial review
Check validity, inclusions, currency and payment conditions in the written proposal.
- Stage 4
Pre-operation
Reconcile passenger details, rooming, dietary requests and actual flight sectors.
- Stage 5
Delivery and changes
Use named contacts and the agreed approval process for amendments.
Keep the whole journey visible
Commercial and movement context
Arrival and return planning
Assign ticketing and flight-change responsibilities separately from ground handling. Arrival schedules must be reconciled with the final passenger file.
- Requested arrival
- Gateway agreed in the agency file
- Requested departure
- Gateway agreed in the final operating version
Quote-specific trade terms
Trade terms are quote-specific and confidential. Record passenger count, rooming, currency, validity and supplier release conditions before resale.
No public net-rate table or allocation is implied. Discuss the actual currency, units and validity directly.
Specific to this package decision
Four questions worth resolving.
Can the same rate apply to two and fifteen travellers?
Not without checking the cost basis. Vehicles, guiding, rooms and special services can scale differently, so request explicit participant assumptions.
Are hotel allocations held by submitting the matrix?
No. Any hold, allotment or release period needs separate written confirmation from the relevant supplier.
How should a single supplement appear?
Identify the occupancy change and the applicable amount in the confidential quote. Do not derive it from an unrelated retail headline.
Can a previous tariff be reused after dates change?
Request reconfirmation. Date, availability and supplier-condition changes can invalidate the earlier commercial basis.
For the broader background, read our vietnam b2b land rates: quote requirements planning reference.
Confidential commercial discussion
Prepare a trade proposal request.
Include the company contact, operating file, rooming and approval requirements. Net terms are discussed directly; no confidential tariff is displayed on the public page.
b2b@maotours.comIndia office: Ghitorni, New Delhi, Delhi 110030. Your enquiry is sent only when you send the draft from your email app. No booking or payment is made here.