Turn the opportunity into a defined file
The decisions behind the proposal.
Provide the company name, contact person, market focus and the kinds of Vietnam files expected. Add a sample FIT, group or MICE requirement so the discussion can address a real operating need. If verification documents are requested later, use the agreed handling process rather than placing sensitive documents in a public form. Commercial terms, content permissions and file approvals require explicit agreement. There is no two-minute approval claim, automatic GST/IATA verification or immediate welcome-tariff download behind this page.
Illustrative brief to adapt
A partnership introduction with a useful sample
A company profile becomes more actionable when paired with a real FIT or group requirement. The team can then discuss scope, document handling and the approval process in practical terms. Sending the introduction should not be confused with account approval or automatic access to commercial rates.
Different choices. Different implications.
Compare the service specification
| Choice | What changes | Quote / planning context |
|---|---|---|
| Company introduction | Business contact and market focus | Establish the intended relationship |
| Representative file | A concrete route and service need | Test the practical workflow |
| Commercial discussion | Terms, permissions and responsibilities | Requires mutual confirmation |
A file-control structure
Trade operating file · 7-day sample brief
Adapt these stages to the actual agency file and supplier agreement. They do not confirm inventory, commercial terms or an operating commitment.
- Stage 1
Agency brief
Identify the file type, dates, passenger assumptions and requested service standard.
- Stage 2
Route and suppliers
Define nights, movements and preferred versus acceptable alternatives.
- Stage 3
Commercial review
Check validity, inclusions, currency and payment conditions in the written proposal.
- Stage 4
Pre-operation
Reconcile passenger details, rooming, dietary requests and actual flight sectors.
- Stage 5
Delivery and changes
Use named contacts and the agreed approval process for amendments.
Keep the whole journey visible
Commercial and movement context
Arrival and return planning
Assign ticketing and flight-change responsibilities separately from ground handling. Arrival schedules must be reconciled with the final passenger file.
- Requested arrival
- Gateway agreed in the agency file
- Requested departure
- Gateway agreed in the final operating version
Quote-specific trade terms
Trade terms are quote-specific and confidential. Record passenger count, rooming, currency, validity and supplier release conditions before resale.
No public net-rate table or allocation is implied. Discuss the actual currency, units and validity directly.
Specific to this package decision
Four questions worth resolving.
Does completing the brief create an agent account?
No. It prepares a partnership enquiry. Any account, commercial arrangement or access to supplier terms requires separate confirmation.
Should I send verification documents immediately?
Send only the information needed for the initial conversation. Use an agreed process for any sensitive business documents requested later.
Can a new agency submit a sample file?
Yes. Describe the real opportunity and requested services; the team can discuss whether the scope is a suitable fit.
Will I receive an automatic tariff download?
No automatic tariff access is promised. Ask for the specific dated proposal or approved material relevant to the enquiry.
For the broader background, read our vietnam travel partner enquiries & onboarding planning reference.
Confidential commercial discussion
Prepare a trade proposal request.
Include the company contact, operating file, rooming and approval requirements. Net terms are discussed directly; no confidential tariff is displayed on the public page.
b2b@maotours.comIndia office: Ghitorni, New Delhi, Delhi 110030. Your enquiry is sent only when you send the draft from your email app. No booking or payment is made here.