Turn the opportunity into a defined file
The decisions behind the proposal.
Separate the client itinerary, operating instructions and confidential commercial pages. If requesting signage, welcome materials or coach branding, provide the artwork and intended use for feasibility and permission checks. A branded document does not change the actual hotel, guide or transfer responsibility. Agree who communicates changes to the traveller and how destination contacts remain accessible. This page does not promise a branded SIM, welcome kit or unlimited image licence. Each item should appear in the approved scope before the agency presents it as part of its product.
Illustrative brief to adapt
Branding that preserves accurate local support
An agency may request its logo on a traveller document while retaining the actual destination contact details. Signage and welcome items need separate artwork and production approval. Clear branding should make the experience coherent without concealing who delivers the confirmed services or where the traveller obtains help.
Different choices. Different implications.
Compare the service specification
| Choice | What changes | Quote / planning context |
|---|---|---|
| Sales document | Approved agency-facing itinerary format | Content and image permissions |
| Arrival material | Specific signage or welcome requests | Production, artwork and venue conditions |
| Travel documents | Vouchers and local contacts | Accurate services and clear communication |
A file-control structure
Trade operating file · 7-day sample brief
Adapt these stages to the actual agency file and supplier agreement. They do not confirm inventory, commercial terms or an operating commitment.
- Stage 1
Agency brief
Identify the file type, dates, passenger assumptions and requested service standard.
- Stage 2
Route and suppliers
Define nights, movements and preferred versus acceptable alternatives.
- Stage 3
Commercial review
Check validity, inclusions, currency and payment conditions in the written proposal.
- Stage 4
Pre-operation
Reconcile passenger details, rooming, dietary requests and actual flight sectors.
- Stage 5
Delivery and changes
Use named contacts and the agreed approval process for amendments.
Keep the whole journey visible
Commercial and movement context
Arrival and return planning
Assign ticketing and flight-change responsibilities separately from ground handling. Arrival schedules must be reconciled with the final passenger file.
- Requested arrival
- Gateway agreed in the agency file
- Requested departure
- Gateway agreed in the final operating version
Quote-specific trade terms
Trade terms are quote-specific and confidential. Record passenger count, rooming, currency, validity and supplier release conditions before resale.
No public net-rate table or allocation is implied. Discuss the actual currency, units and validity directly.
Specific to this package decision
Four questions worth resolving.
May the agency use any website image in its brochure?
No permission should be assumed. Ask for approved assets and usage terms before copying or rebranding material.
Can airport placards use the agency logo?
Discuss the artwork, wording and operating arrangement as a specific request. It must be confirmed with the relevant service provider.
Does white-label delivery remove local contact details?
Travellers still need a clear support path. Agree how branding and accurate destination contacts will appear in the travel documents.
Are coach banners and welcome kits included?
Only if individually requested, feasible and confirmed with their production and cost conditions. A white-label label alone does not include them.
For the broader background, read our vietnam white-label itinerary enquiries planning reference.
Confidential commercial discussion
Prepare a trade proposal request.
Include the company contact, operating file, rooming and approval requirements. Net terms are discussed directly; no confidential tariff is displayed on the public page.
b2b@maotours.comIndia office: Ghitorni, New Delhi, Delhi 110030. Your enquiry is sent only when you send the draft from your email app. No booking or payment is made here.