Turn the opportunity into a defined file
The decisions behind the proposal.
For each requested date, record whether the product is being discussed, conditionally held or confirmed in writing. Attach the actual itinerary version, rooming basis, minimum numbers and payment schedule. A year-labelled departure enquiry does not establish operating dates or available inventory. Do not use last season’s rate or participant conditions for a new date without reconfirmation. If the agency needs a CSV or PDF schedule, agree the approved source and update process before distributing it to clients.
Illustrative brief to adapt
A departure sheet with verifiable status
A useful trade schedule can show proposed dates separately from conditional holds and confirmed operations. Keep its itinerary version and validity visible. Before the agency distributes the sheet, agree who updates it and how a change is communicated; a calendar format alone does not establish inventory.
Different choices. Different implications.
Compare the service specification
| Choice | What changes | Quote / planning context |
|---|---|---|
| Requested date | Agency interest and expected numbers | No inventory commitment |
| Conditional status | A hold subject to written terms | Track release and payment deadlines |
| Confirmed operation | An explicit supplier commitment | Communicate only the agreed status |
A file-control structure
Trade operating file · 7-day sample brief
Adapt these stages to the actual agency file and supplier agreement. They do not confirm inventory, commercial terms or an operating commitment.
- Stage 1
Agency brief
Identify the file type, dates, passenger assumptions and requested service standard.
- Stage 2
Route and suppliers
Define nights, movements and preferred versus acceptable alternatives.
- Stage 3
Commercial review
Check validity, inclusions, currency and payment conditions in the written proposal.
- Stage 4
Pre-operation
Reconcile passenger details, rooming, dietary requests and actual flight sectors.
- Stage 5
Delivery and changes
Use named contacts and the agreed approval process for amendments.
Keep the whole journey visible
Commercial and movement context
Arrival and return planning
Assign ticketing and flight-change responsibilities separately from ground handling. Arrival schedules must be reconciled with the final passenger file.
- Requested arrival
- Gateway agreed in the agency file
- Requested departure
- Gateway agreed in the final operating version
Quote-specific trade terms
Trade terms are quote-specific and confidential. Record passenger count, rooming, currency, validity and supplier release conditions before resale.
No public net-rate table or allocation is implied. Discuss the actual currency, units and validity directly.
Specific to this package decision
Four questions worth resolving.
Can I hold a seat from this page?
No. The site does not expose live seat inventory or an instant hold mechanism. Request dated written availability through the trade enquiry.
Why is no guaranteed calendar displayed?
A reliable calendar requires current supplier commitments and an update process. No such feed or verified departure inventory was supplied for publication.
Can a 2026 rate be reused for 2027?
Only after the supplier confirms validity for the new dates and service scope. Do not infer annual carry-over from the old file.
What should a distributed departure sheet show?
The itinerary version, date, status, participant basis, validity and responsible contact, together with the relevant commercial conditions for its intended audience.
For the broader background, read our vietnam b2b fixed departures: 2027 enquiries planning reference.
Confidential commercial discussion
Prepare a trade proposal request.
Include the company contact, operating file, rooming and approval requirements. Net terms are discussed directly; no confidential tariff is displayed on the public page.
b2b@maotours.comIndia office: Ghitorni, New Delhi, Delhi 110030. Your enquiry is sent only when you send the draft from your email app. No booking or payment is made here.