Turn the opportunity into a defined file
The decisions behind the proposal.
Ask each candidate who contracts the hotel, who provides the vehicle and who handles a disruption. A direct arrangement and a consolidated programme can each have useful features depending on the file. Compare the same route, rooming and commercial terms before attributing a difference to the number of intermediaries. Record evidence for fleet ownership, dietary capability or a response SLA only if it is supplied and relevant. This page does not position Mao Tours through unverified zero-middleman claims or rank named competitors.
Illustrative brief to adapt
Evidence attached to each supplier-model claim
When comparing a direct operator with a consolidator, ask both to identify the provider and responsibility for the same services. Check the actual commercial units and conditions. A model label can guide questions, but the procurement decision should follow evidence for the file rather than assumed ownership or savings.
Different choices. Different implications.
Compare the service specification
| Choice | What changes | Quote / planning context |
|---|---|---|
| Contracting evidence | Which party holds each service commitment | Review the actual proposal and agreement |
| Operating evidence | Who provides and coordinates delivery | Identify contacts and change responsibility |
| Commercial evidence | Matching units, dates and conditions | Compare the payable file total |
A file-control structure
Trade operating file · 7-day sample brief
Adapt these stages to the actual agency file and supplier agreement. They do not confirm inventory, commercial terms or an operating commitment.
- Stage 1
Agency brief
Identify the file type, dates, passenger assumptions and requested service standard.
- Stage 2
Route and suppliers
Define nights, movements and preferred versus acceptable alternatives.
- Stage 3
Commercial review
Check validity, inclusions, currency and payment conditions in the written proposal.
- Stage 4
Pre-operation
Reconcile passenger details, rooming, dietary requests and actual flight sectors.
- Stage 5
Delivery and changes
Use named contacts and the agreed approval process for amendments.
Keep the whole journey visible
Commercial and movement context
Arrival and return planning
Assign ticketing and flight-change responsibilities separately from ground handling. Arrival schedules must be reconciled with the final passenger file.
- Requested arrival
- Gateway agreed in the agency file
- Requested departure
- Gateway agreed in the final operating version
Quote-specific trade terms
Trade terms are quote-specific and confidential. Record passenger count, rooming, currency, validity and supplier release conditions before resale.
No public net-rate table or allocation is implied. Discuss the actual currency, units and validity directly.
Specific to this package decision
Four questions worth resolving.
Is direct contracting always cheaper?
Not necessarily. Compare the actual service, volume assumptions and commercial terms. A business label alone cannot establish the final cost.
Should fleet ownership decide the shortlist?
Treat it as one verifiable factor where relevant, not a substitute for vehicle specification, operating responsibility and service conditions.
How can a dietary capability be evaluated?
Request a response to the exact meal and preparation brief and confirm it with the relevant suppliers. General kitchen claims are insufficient.
Can the page name a best supplier?
No verified comparative ranking is provided. Use the workspace to document an evidence-based choice for your own procurement needs.
For the broader background, read our compare vietnam dmcs for b2b land packages planning reference.
Confidential commercial discussion
Prepare a trade proposal request.
Include the company contact, operating file, rooming and approval requirements. Net terms are discussed directly; no confidential tariff is displayed on the public page.
b2b@maotours.comIndia office: Ghitorni, New Delhi, Delhi 110030. Your enquiry is sent only when you send the draft from your email app. No booking or payment is made here.