Turn the opportunity into a defined file
The decisions behind the proposal.
Send shortlisted suppliers the same sample file and one realistic revision. Compare whether the answer identifies hotels, rooming, transport, guide scope and unresolved assumptions. Then review how each partner documents changes, payment and travel-day escalation. Check any non-solicitation, billing or account-management commitment through an actual agreement. There is no verified agent-count, guaranteed kitchen network or universal quotation SLA behind this page. Use the scorecard to record evidence for your own procurement decision instead of treating search visibility as proof of operational fit.
Illustrative brief to adapt
A controlled revision as a supplier test
Ask shortlisted partners to change the same rooming assumption or add the same meal requirement. Compare whether the entire proposal stays consistent after the change. This gives the agency evidence about working quality without relying on unverified customer totals, ranking badges or a promised response time alone.
Different choices. Different implications.
Compare the service specification
| Choice | What changes | Quote / planning context |
|---|---|---|
| Proposal test | Same file and one controlled revision | Compare completeness and consistency |
| Commercial test | Validity, payment and change terms | Identify any unresolved assumptions |
| Operating test | Contacts and disruption process | Review responsibilities for your file type |
A file-control structure
Trade operating file · 7-day sample brief
Adapt these stages to the actual agency file and supplier agreement. They do not confirm inventory, commercial terms or an operating commitment.
- Stage 1
Agency brief
Identify the file type, dates, passenger assumptions and requested service standard.
- Stage 2
Route and suppliers
Define nights, movements and preferred versus acceptable alternatives.
- Stage 3
Commercial review
Check validity, inclusions, currency and payment conditions in the written proposal.
- Stage 4
Pre-operation
Reconcile passenger details, rooming, dietary requests and actual flight sectors.
- Stage 5
Delivery and changes
Use named contacts and the agreed approval process for amendments.
Keep the whole journey visible
Commercial and movement context
Arrival and return planning
Assign ticketing and flight-change responsibilities separately from ground handling. Arrival schedules must be reconciled with the final passenger file.
- Requested arrival
- Gateway agreed in the agency file
- Requested departure
- Gateway agreed in the final operating version
Quote-specific trade terms
Trade terms are quote-specific and confidential. Record passenger count, rooming, currency, validity and supplier release conditions before resale.
No public net-rate table or allocation is implied. Discuss the actual currency, units and validity directly.
Specific to this package decision
Four questions worth resolving.
Should every criterion carry the same weight?
No. A MICE agency may prioritise event coordination, while a FIT specialist may prioritise itinerary revisions and individual preferences. Weight the scorecard accordingly.
Can I rely on a public agent-count claim?
Ask for evidence relevant to your procurement process. This page does not publish a verified customer total or use one to establish a ranking.
Is non-solicitation automatically agreed?
No. Discuss the required wording and obtain explicit agreement before treating it as part of the commercial relationship.
How do I test revision handling fairly?
Use the same realistic change across shortlisted suppliers and review the whole revised proposal, not only the speed of the reply.
For the broader background, read our choosing a vietnam dmc for indian travel agents planning reference.
Confidential commercial discussion
Prepare a trade proposal request.
Include the company contact, operating file, rooming and approval requirements. Net terms are discussed directly; no confidential tariff is displayed on the public page.
b2b@maotours.comIndia office: Ghitorni, New Delhi, Delhi 110030. Your enquiry is sent only when you send the draft from your email app. No booking or payment is made here.