A useful starting point
Make the right choices from the start.
FIT files require close attention to individual preferences because a small party cannot spread service assumptions across a large group. Confirm the exact traveller count, bed configuration, hotel category and desired level of private touring. A couple wanting independent evenings needs a different operating brief from a family requiring guided activities and child-related arrangements.
Compare your options
Use these distinctions to shape the enquiry. They describe planning alternatives, rather than confirmed inventory or priced offers.
| Planning choice | What to consider | Why it matters |
|---|---|---|
| Couple FIT | One room with personal preferences | Flexible evenings and selected guide days |
| Family FIT | Age-specific rooming and activity needs | Check occupancy and transport requirements |
| Small private party | Shared route with individual requests | Agree how special services are priced |
Details that make the difference
Ask which services are private and which use a shared departure. Describe the client’s interests and non-negotiables, then keep optional activities clearly optional. Record the latest approved version when the traveller requests changes. A rate for one pair of dates and hotels should not be reused as a standing FIT tariff.
Trade pricing, allotments, departure status and any special operating commitments need a written agreement. Confirm the currency, validity, rooming and participant assumptions, release dates and cancellation conditions. Public planning content is not a live supplier tariff, account approval or booking confirmation.
A better brief, a more useful proposal.
- Confirm bed configuration and party profile
- Identify private versus shared components
- Track each client-approved itinerary revision
- 01
Submit a defined file
Give the company contact, travel dates, route, passenger count and requested service standard.
- 02
Agree the operating scope
Separate ground operations, ticketing, specialist services and client communication responsibilities.
- 03
Approve the commercial version
Keep one current proposal and confirm material changes before resale or participant commitments.
Questions, clearly answered.
Is FIT the same as a shared small-group tour?
Not necessarily. FIT describes an individually arranged file, while some components may still be shared. The proposal should state the service basis for each transfer or excursion.
What needs to be confirmed before booking?
Trade pricing, allotments, departure status and any special operating commitments need a written agreement. Confirm the currency, validity, rooming and participant assumptions, release dates and cancellation conditions. Public planning content is not a live supplier tariff, account approval or booking confirmation.
From research to a real plan
Let’s shape the details around your brief.
Share your company contact, travel dates, passenger numbers, rooming and service scope. The team will use the brief to discuss a tailored trade proposal.
Open an email enquiryOpens your email app with this topic included. Review and send there, or use the India enquiry form. No booking or payment is made on this page.