A useful starting point
Make the right choices from the start.
A B2B group file should state whether the agency is creating a private departure or buying places on a scheduled product. The first model needs a complete operating brief; the second needs dated inventory and the conditions of the published departure. Both require clarity on minimum numbers, passenger substitution, rooming and the consequences of falling below the quoted group size.
Compare your options
Use these distinctions to shape the enquiry. They describe planning alternatives, rather than confirmed inventory or priced offers.
| Planning choice | What to consider | Why it matters |
|---|---|---|
| Planning stage | Proposed route and expected size | No automatic seat or hotel commitment |
| Sales stage | Agreed commercial and operating terms | Communicate conditions accurately |
| Final operation | Confirmed rooming and movement list | Use the latest approved file |
Details that make the difference
Create a timetable for deposits, final rooming, flight details and document checks. Ask which services are tentative, held or confirmed at each point. If the group sells slowly, obtain a revised price rather than applying the original minimum-number rate to a smaller party. Coordinate dietary and access requirements through the group leader.
Trade pricing, allotments, departure status and any special operating commitments need a written agreement. Confirm the currency, validity, rooming and participant assumptions, release dates and cancellation conditions. Public planning content is not a live supplier tariff, account approval or booking confirmation.
A better brief, a more useful proposal.
- Identify private versus scheduled group model
- Agree rooming and passenger deadlines
- Reconfirm rates if participant numbers change
- 01
Submit a defined file
Give the company contact, travel dates, route, passenger count and requested service standard.
- 02
Agree the operating scope
Separate ground operations, ticketing, specialist services and client communication responsibilities.
- 03
Approve the commercial version
Keep one current proposal and confirm material changes before resale or participant commitments.
Questions, clearly answered.
Can agents advertise a proposed departure as guaranteed?
Only use confirmed terminology supported by written supplier conditions. A suggested route or quotation does not establish a guaranteed departure.
What needs to be confirmed before booking?
Trade pricing, allotments, departure status and any special operating commitments need a written agreement. Confirm the currency, validity, rooming and participant assumptions, release dates and cancellation conditions. Public planning content is not a live supplier tariff, account approval or booking confirmation.
From research to a real plan
Let’s shape the details around your brief.
Share your company contact, travel dates, passenger numbers, rooming and service scope. The team will use the brief to discuss a tailored trade proposal.
Open an email enquiryOpens your email app with this topic included. Review and send there, or use the India enquiry form. No booking or payment is made on this page.